Congratulations on being accepted into the Rice University Matriculating Class of 2020! We are busily preparing for your arrival on campus in August, but there are a number of things that you should be doing to prepare for becoming a new owl.

Below you will find information and links to a variety of forms to be completed and reminders of things to look into before you arrive on campus for O-Week. Pay close attention to deadlines as missing some can prevent you from registering for classes, moving onto campus, or fully engaging in O-Week until they have been addressed. Also, this document will be edited during the summer, so please check back frequently for updated versions as they become available.

March 2020

Please note that some deadlines or checklist items fall on the same date.

March 27 - June 1 Health Data Form Available

ALL new undergraduate students are required to submit a properly completed Health Data Form (HDF) to Student Health. All students under the age of 22 years, regardless of classification, must provide documentation of vaccination against meningococcal disease. Complete tuberculosis screening requirements are also listed on the student Health Data Form.

The 2020 HDF form is now available and can be found here. As of Aprisl 6th, the form has been updated and no longer requires a physical exam for this year.

Upload your file (You can also mail or fax as per the instructions) - You will need your net ID to do this. Please name your file as your student ID and last name. example S000000001JOHNSON Click here to upload your file. Completed forms may also be mailed to the address on the form. International students may email the form to HLSV@RICE.EDU - however, we do request you read the requirements under FAQ. Privacy and security with email are NOT guaranteed.

Please note: Your college assignment will not be given until your meningitis vaccine is complete and you will not be able to register for classes without completing this form! Additionally, you cannot move onto campus for O-Week without verification that you have received the meningococcal vaccination or with proof of a medical exemption. To complete the Health Data Form and Meningitis vaccine form (part of the health data form), visit https://health.rice.edu/new-students/health-data-form

May 2020

Please note that some deadlines or checklist items fall on the same date.

May 10 Due to Rice - NetID and Email Account Set Up

Your NetID is a unique login credential for several systems including Canvas (course management system), ESTHER (system that students use to retrieve data such as grades, registration, billing, and other account information; https://esther.rice.edu/), logging into lab computers, and taking your Composition Exam and Language Placement Test. Your NetID is a combination of your initials and numbers and is in your welcome letter.

To set up your Rice accounts, go to https://mynetid.rice.edu. Select Activate Your NetID and then enter your Student ID number (begins with an S and at the top of this letter). You will then be asked to create a NetID password. Next, you will be prompted to create your Rice Google account password and to set up two-factor authentication with Duo. RICE GOOGLE: Your official Rice email account is managed by Google, which also gives you access to other tools like Calendar, Drive, and more. Your NetID is your account name but you need to create an email password at https://mynetid.rice.edu. (Note: after the acceptance process, all official Rice communications will only be sent to your new Rice email address so it is important to set this up and to check your email.)

Login to Google with your netid@rice.edu and Google password for Rice email. TWO-FACTOR AUTHENTICATION: You must enroll in two-factor authentication using Duo, which provides additional security for access to university data, personal data and some accounts. Duo offers several options for authenticating users: a mobile push notification, one-button verification of identity to a smartphone, as well as voice and SMS verification. Duo will be required when logging in to Esther, using VPN to access university resources from off campus, and to access the Online Account Management System for your NetID. Go to: https://kb.rice.edu/82263

Remember to check your official Rice email frequently; it is your primary communication channel with the university.

Contact the Office of Information Technology's Help Desk (helpdesk@rice.edu, 713-348-4357, http://helpdesk.rice.edu) if you need assistance or see Getting Started with IT (https://kb.rice.edu/73712).

May 10 Due to Rice - Esther Log-in

Please log into Esther and click on the "Welcome to Rice" tab to begin completing your online enrollment forms. You will need your NetID and password.

If you don't remember your password password or need to reset it, please contact the OIT Help Desk at helpdesk@help.rice.edu or call 713-348 4357.

June 2020

Please note that some deadlines or checklist items fall on the same date.

May 27 - June 1 - Composition Exam (Round One)

The Composition Exam will be used to determine a new student's placement for the required Freshman Writing Intensive Seminar (FWIS) course. Students who earn a satisfactory score will enroll in a FWIS course to meet the graduation requirement in writing and communication. Students who do not meet the satisfactory score must successfully complete FWIS 100: Fundamentals of Academic Writing and Communication in the fall semester and must take an additional FWIS course in the Spring of 2021.

All new students (including freshmen, transfers, and international students) must take the Composition Exam during one of the two times it is offered. The Composition Exam closes at 1:00 p.m. CDT (UTC-6) on the last day of each round. To take the Composition Exam, visit compexam.rice.edu. For questions, please contact compexam@rice.edu or call 713-348-4932.

May 29-June 24 - Online Language Placement Tests Available

Rice's Center for Languages & Intercultural Communication (CLIC) offers courses in 10 languages: Arabic, Mandarin Chinese, French, German, Italian, Japanese, Korean, Portuguese, Russian, and Spanish. Before registering for a CLIC language course, you must take a placement test, even if you have no prior experience with that language. The placement test is not required for 300 and 400 level courses in French and German nor for Spanish courses with the SPPO course code.

To access a test, please visit the Center for Language & Intercultural Communication's (CLIC) test site (http://clic.rice.edu/placement-test/). Tests will be available online from May 29 – June 24, and are approximately 30 minutes in length. If you have no background in the language, you need only answer a few questions. We encourage you to take the placement tests during the summer test period in order to receive your placement results before arriving on campus for O-Week. You will be unable to register for CLIC's language classes without the placement test result. Your placement result will be valid until you graduate, so take the test now and you will not need to think about it again.

Please contact Heather Lazare with the Center for Languages & Intercultural Communication at CLICPlacement@rice.edu if you have any questions about the placement tests.

June 1 Due to Rice - Health Data Form

You cannot register for classes without completing this form! Your college assignment will not be given until your meningitis vaccine is complete. You cannot move onto campus for O-Week without verification that you have received the meningococcal vaccination or with proof of a medical exemption. To complete the Health Data Form and Meningitis vaccine form (part of the health data form), visit https://health.rice.edu/new-students/health-data-form .

You can check the status of your holds (VA-Vaccination or ME – Health Data Form) on ESTHER. The VA hold means proof of your meningococcal meningitis vaccination has not been received. The ME means your health form has either not been received or is incomplete. Students will not be able to move onto campus, attend any O-Week activities or register for courses until the health forms are complete. If you will be under 18 when entering Rice, please also fill out the underage consent form.

Send questions to Health Services at hlsv@rice.edu or call 713-348-4966.

June 1 Due to Rice - College Information Form

Please log onto Esther to complete this form.

Send questions to Wendi Schoffstall in the Office of the Dean of Undergraduates at wendi@rice.edu or call 713-348-4997.

June 1 Due to Rice - Academic Advising Questionnaire

The information gathered in this questionnaire will provide academic advisors with critical information about your academic interests, academic preparedness, and educational goals. Please be thorough as it will enhance our ability to provide the best advice regarding curricular and extracurricular opportunities.

Please log onto Esther to complete this form.

Send questions to the Office of Academic Advising at aadv@rice.edu or call 713-348-4060.

June 1 Due to Rice - New Student Information Form

Please log onto Esther to complete this form. The information that you provide will allow your College to get to know more about you and to make a more informed decision about your rooming for the year. It is important that new students complete this form honestly and completely. This form is only seen by O-Week Coordinators, College Magisters, and key Rice staff.

Send questions to First Year Programs at oweek@rice.edu.

June 1 Due to Rice - Personal Roommate Matching Form

Please log onto Esther to complete this form. The information that you provide will allow your College to get to know more about you and to make a more informed decision about your rooming for the year. It is important that new students complete this form honestly and completely. This form is only seen by O-Week Coordinators, College Magisters, and key Rice staff.

Send questions to First Year Programs at oweek@rice.edu.

June 1 Due to Rice - Parent/Guardian Information Form

Please log onto >a href="https://esther.rice.edu">Esther to complete this form.

Send questions to Dr. Shelah Crear in Student Success Initiatives at screar@rice.edu or call 713-348-4495.

June 1 Due to Rice - First Look Questionnaire

Please log onto Esther to complete this form.

Send questions to Kelley Lash in the Office of Student Media at klash@rice.edu.

June 1 Due to Rice - Disability Housing Accommodation Requests

All requests for housing accommodations, including those requesting rooms without carpet due to allergies, private restrooms due to health issues, etc., must be preapproved by Disability Resource Center. The Preliminary Notification of Disability-Related Needs should be completed online.

Send questions to Disability Resource Center at adarice@rice.edu or call 713-348-5841.

June 1 - eBills and Account Setup Available Online

Your fees for the fall semester can be found on Esther in the Bill Payment Suite section. From here, you can also set up Electronic Refunds for direct deposits and established authorized users for your account. Please follow the directions found here.

Send questions to the Cashier's Office at cashier@rice.edu or call 713-348-4946.

June 3 - Urban Immersion Program Application Deadline

Urban Immersion is a one-week, student-led service-learning program that introduces incoming Rice students to the City of Houston through a social justice lens while meeting and bonding with other new students. For more information and to apply, visit the Center for Civic Leadership's website and click on the link for "Urban Immersion - Participant Application." The application portal will open in late April. All submissions are due by 11:59 PM on Wednesday, June 3rd. All incoming students (freshmen, transfers, local, out-of-state, etc.) are invited to apply. To learn more, check out this video summary!

Program Dates: Session 1: Sunday, July 12 - Friday, July 17 Session 2: Sunday, July 26 - Friday, July 31

Send questions to mbk3@rice.edu

June 17 - 22 - Composition Exam (Round Two)

The Composition Exam will be used to determine a new student's placement for the required Freshman Writing Intensive Seminar (FWIS) course. Students who earn a satisfactory score will enroll in a FWIS course to meet the graduation requirement in writing and communication. Students who do not meet the satisfactory score must successfully complete FWIS 100: Fundamentals of Academic Writing and Communication in the fall semester and must take an additional FWIS course in the Spring of 2021.

All new students (including freshmen, transfers, and international students) must take the Composition Exam during one of the two times it is offered. The Composition Exam closes at 1:00 p.m. CDT (UTC-6) on the last day of each round. To take the Composition Exam, visit compexam.rice.edu. For questions, please contact compexam@rice.edu or call 713-348-4932.

June 30 - Due to Rice - Request to Withhold or Release Directory Information

Please log onto Esther to complete this form.

Send questions to the Office of the Registrar at registrar@rice.edu or call 713-348-4999.

July 2020

Please note that some deadlines or checklist items fall on the same date.

July 1 - Prepare for Possible On-Campus Employment

Students must complete the Employment Eligibility Verification Form (or Form I-9) with the Rice Payroll Office prior to the start of work or training. (This is a requirement of the U.S. Citizenship and Immigration Services and not of Rice University). Form I-9 is the form required by all U.S. employers to verify the identity and employment authorization of newly hired individuals. Students must bring original, unexpired document(s) to establish identity and employment authorization. Click here for a list of acceptable documents as defined by the U.S. Citizenship and Immigration Services. For more information regarding student employment opportunities, click here. And, for more information regarding student payroll, click here.

July 1 - Open Enrollment Begins for Student Health Insurance

Every degree-seeking student is required to have health insurance coverage while enrolled at Rice University. Therefore, all students must take action during the open enrollment period to elect to enroll in the Aetna Student Health Insurance Plan, OR complete a waiver by demonstrating comparable insurance coverage that meets Rice’s requirements. Please visit http://studenthealthinsurance.rice.edu/home to Enroll or Waive Coverage. All students must take action by August 28th. Please email studentinsurance@rice.edu with any questions.

July 1 - Lilie New Entrepreneurs Grant Application Deadline

Lilie New Entrepreneurs Grant for Incoming Freshman

Application Deadline July 1st, 2020

All accepted incoming freshmen are invited to apply for a grant offered by the Liu Idea Lab for Innovation and Entrepreneurship (Lilie). The grant will give one or more exceptional entrepreneurial Rice students the resources to develop and implement an early stage idea while pursuing their undergraduate study.

The grant winner will use the funding to support the design and growth of their project with the support of Lilie-connected faculty, mentors, entrepreneurship courses and programs.

This is your chance to compete for a grant that will launch your entrepreneurial education at Rice. For details on about the program please click here.

Apply here http://bit.ly/ApplyNEG2020 by July 1st 2020.

July 8 - College Assignment Mailed

Your College Masters will provide official notification of your College assignment. These notifications are sent via U.S. Mail and cannot be provided over the phone. We ask that you please be patient as it may take some time for your assignment to reach you especially if you live out of state or internationally. Note: If you do not complete your Health Data Form (including the Meningococcal Meningitis vaccination) by June 1st, you WILL NOT receive your College assignment. You can check the status of your VA-Vaccination Hold on Esther. Questions concerning the Health Data Form should be directed to Health Services at hlsv@rice.edu or 713-348-4966. To complete the Health Data Form, visit health.rice.edu/new-students/health-data-form If you have questions concerning College assignments, please contact Wendi Schoffstall in the Office of the Dean of Undergraduates at wendi@rice.edu or call 713-348-4997.Again, please do not call or email to find out your assignment.

July 15 - Due To Rice - Notification of Mental Health Concerns

The Rice Counseling Center is an excellent resource on campus for all Rice students. If you have mental health concerns such as anxiety, depression, an eating disorder, or any other condition for which you've been diagnosed or treated, please contact the Rice Counseling Center at 713-348-3311 to discuss options for continued care no later than July 15.

If students have a previous psychological history with anxiety, depression, or other mental health problems, the Rice Counseling Center will work with them to determine the nature and scope of their concerns and to help arrange the most appropriate services for them. At times, it may be decided that their needs would be better served by other resources, especially if they require long term or specialized treatment.

The Rice Counseling Center has found that early planning helps to provide students with the best continuity of care. Rice Counseling Center Staff will help you in the process of finding off campus referrals. Note: The Rice Counseling Center does not prescribe medication for Attention Deficit/Hyperactivity Disorder (ADHD). If you have questions or concerns, please contact the Rice Counseling Center at 713-348-3311.

July 15 - O-Week Information & Roommate Assignments Mailed

O-Week Information & Roommate Assignments Mailed You will receive formal notification of your roommate(s) assignment and more information about O-Week at Rice and at your college. These items are distributed via U.S. Mail, and we ask that you please be patient as it may take some time for yours to reach you especially if you live out of state or internationally. To complete the Health Data Form, visit health.rice.edu/new-students/health-data-form Note: If you do not submit proof that you have received the Meningococcal Meningitis vaccination or provide documentation of an exemption, you WILL NOT receive your College O-Week book or roommate(s) assignment. You can check the status of your VA-Vaccination Hold on Esther.

Questions concerning the Health Data Form should be directed to Health Services at hlsv@rice.edu or 713-348-4966. Send questions to your College's O-Week Coordinators or O-Week Staff at oweek@rice.edu.

July 29 - Deadline to Register for Residence Hall Linens

First Year Programs has partnered with Residence Hall Linens to provide students with affordable and accessible essentials for their room. Since other groups are on campus during the summer, you are not able to have your items shipped to Rice. First Year Programs may be able to make special accommodations for shipping if you are living abroad. Please contact Residence Hall Linens at 1-800-957-4338 for questions about your order.

Contact First Year Programs at oweek@rice.edu to discuss international shipping accommodations.

July 30 - Due to Rice - Housing Agreement

Please log onto Esther to submit this form. Note: If you do not complete your Health Data Form (including the Meningococcal Meningitis vaccination), you WILL NOT receive your College assignment. You can check the status of your VA-Vaccination Hold on Esther.

Questions concerning the Health Data Form should be directed to Health Services at hlsv@rice.edu or 713-348-4966. Send questions to Housing and Dining at dm7@rice.edu or call 713-348-8048.

August 2020

Please note that some deadlines or checklist items fall on the same date.

August 1 - Due to Rice - Honor Code Confirmation Module

The Rice University Honor System provides the foundation for Rice’s academic expectations of students. It embodies the relationship of trust and commitment between students and faculty. In order to ensure that all students understand the Honor System, the Honor Council will provide online learning modules, as well as a mandatory online exam. These can be accessed through the Honor Council Info page on the Matriculating Class of 2018 Rice Canvas page, starting in early July.

August 7 - Due to Rice - Rice New Student Survey

Please log onto Esther to complete this survey. The survey located in your portal will be called Important Survey of New Students. Send questions to Angela Thompson in the Office of Institutional Effectiveness at oiehelp@rice.edu.

August 10 - Due to Rice - Athletics Interest Survey

You will receive an email to your Rice email in July with information about completing this survey. If you have any questions related to our athletic programs please contact Stacy Mosely at mosely@rice.edu. All other questions can be sent to oweek@rice.edu.

August 10 - Deadline to Register for Rice Bands

To join The MOB (Marching Owl Band) as a musician, show assistant, or script writer, please go to bands.rice.edu and fill out the form there. A current (student) member of the team or musical section will be in contact. There will be opportunities to join during O-Week, as well. Please do not worry about having to audition. If you have a desire to entertain, or have an interest in writing for the field shows (comedy/satire), please submit the form and give it whirl. If you are interested in Rice Symphonic Band or Rice Jazz Band, please email Chuck Throckmorton, Director of Bands, at cthrock@rice.edu. Contact the Rice Bands Program at 713-348-2346 if you have questions. http://bands.rice.edu/

August 15 - Due to Rice - Alcohol Education Module

We encourage you to think about what it means to make healthy choices, including those related to alcohol consumption. In mid July, the Student Wellbeing Office at Rice will email you log in information for AlcoholEdu®, an Alcohol Education Module that provides awareness training, alcohol abuse prevention, and safe drinking tips for college students. It is important that you complete this module honestly and completely for conversations during O-Week and throughout your time at Rice.

If you have any questions or concerns about your survey results, please contact the Student Wellbeing Office at wellbeing@rice.edu. We look forward to your arrival in August!

August 16-22 - O-Week 2020

All new students (freshmen, transfers, and international) must attend all of O-Week. Visit our O-Week Schedule section for a listing of events from O-Week 2018. The schedule will be updated over the summer with information for O-Week 2020.

Note: If you do not complete your Health Data Form (including the Meningococcal Meningitis vaccination), you WILL NOT be able to live on campus for O-Week or during the 10-day waiting period after the vaccination. You can check the status of your VA-Vaccination Hold on Esther. Questions concerning the Health Data Form should be directed to Health Services at hlsv@rice.edu or 713-348-4966. To complete the Health Data Form, visit health.rice.edu/new-students/health-data-form

Send questions to your O-Week Coordinators or to O-Week Staff at oweek@rice.edu.

August 20 - Deadline to Register for Parking

All students who want to have a permit to park on campus must register with the Parking Office. Please log onto Esther to submit this registration as early as July 1st each year. Remember to print out the Temporary Permit and display it on the vehicle’s dashboard until receiving the sticker permit. Permits will be mailed to the students’ Colleges starting on Friday, August 17th. Until then the Parking Office will hold on to permits purchased and they can be picked up in the Parking Registration Office (Central Garage, Level B1, M-F, 7 a.m.- 5 p.m.). Permits are non-refundable and non-transferrable. Parking spaces are limited, so it’s encouraged to register on July 1st or soon after.

Send questions to the Parking Office at parking@rice.edu or call 713-348-7275.

August 26 - Classes Begin

You will register for classes on the Friday of O-Week. Be sure to spend some time over the weekend before classes to find where the buildings and classrooms are located so you know where to go on the first day. Some students also use the first few days of classes to work out what their final schedule might be based on workload and more. Be sure to familiarize yourself with the necessary deadlines for adding and dropping classes which can be found on the Academic Calendars online.

August 28 - Open Enrollment Deadline - Student Health Insurance

Student Health Insurance All students must enroll or waive the Aetna Student Health Insurance Plan by August 28th. Any student that does not take action to enroll in coverage or submit a waiver by the deadline, will be auto-enrolled in annual coverage and will be responsible for paying the full premium. Once you are enrolled, the plan cannot be cancelled for any reason.

Please note that the auto-enrollment process will be delayed and you may need to pay out of pocket for medical services until your enrollment has been completed. At that time, you will be able to file a claim for reimbursement. The coverage will not be prorated and the effective date will be retroactive to 08/1/20. Please visit http://studenthealthinsurance.rice.edu/home to take action or for more information regarding the student insurance plan.

August 31 - Register for Rice Families Weekend 2020!

Rice Families Weekend 2020 will be held Friday, October 23 and Saturday, October 24. Please visit https://famweek.rice.edu/ for additional details leading up to the weekend.

For questions regarding Rice Families Weekend, please contact famweek@rice.edu or call 713-348-6094.

September 2020

Please note that some deadlines or checklist items fall on the same date.

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September 2 - Due to Rice - Complete O-Week Survey

Shortly after O-Week, you will receive a survey about your experiences. Take some time to complete the survey entirely so that future students can have the best Orientation Week possible. Send questions to First Year Programs at firstyear@rice.edu.

September 10 - Due to Rice - Tuition and Fees Payment

Your online eBill for the fall semester is available on Esther in the Bill Payment Suite. Accessing Bill Payment Suite is easy. Simply:

  1. Log into ESTHER through the Rice website
  2. Select the "Student Services & Account Information" tab
  3. Click on the "Account Summary – Pay My Bill – Bill Payment Suite" link or the "Student Records" link
  4. Click on the "Payment Suite" buttonlocated under Account Summary - Pay My Bill - Bill Payment Suite . This will open the Bill Payment Suite Home page.

If payment is not received in full by the due date or the student has not enrolled in a payment plan, a late payment fee of 1.5% of the balance due will be added to the account.

If you have any questions contact the Cashier's Office at cashier@rice.edu or call 713-348-4946.

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